Mandatory invoice content

Note: The required information is also stated in the Purchase Order that Kalmar has issued to you.

Invoice Header

Invoice information	Mandatory / Comments
Document type (invoice, credit note, proforma invoice, etc.)	Mandatory
Invoice number/reference	Mandatory
Invoice issue date	Mandatory. Standard format to be applied - DD/MM/YYYY
Invoice due date according to the agreed payment terms	Mandatory
Delivery and service dates	Mandatory
Kalmar company name and VAT registration number	Mandatory (see company information here)
Kalmar contact person (name and surname)	Mandatory
Purchase Order (PO) number	Mandatory for purchases requiring Purchase Orders. The number is visible in the PO that Kalmar has issued to you.
Delivery address	Mandatory
Supplier’s company name, address, and VAT registration number	Mandatory
Supplier's bank details (including IBAN/SWIFT)	Mandatory

Invoice Body

Purchase Order line reference number	Mandatory for purchases requiring Purchase Orders. The line reference number is visible in the PO that Kalmar has issued to you.
Description of supplied goods/services amount and price (net and gross)	Mandatory
Invoice currency (international abbreviation, e.g. USD, EUR)	Mandatory
Invoice total (net, taxes, and gross). Note: If your invoice has more than one page, please state the total invoice amount on the first page.	Mandatory

English language should be used for all invoices.
In the file name, avoid using special characters and non-English characters.
Kalmar prefers all invoices to be sent as single invoices. This ensures increased automation in invoice processing.
In addition to the mandatory information presented above, some suppliers might be required to enclose additional information as stated in their agreement with Kalmar.
Payment reminders or payment status requests should be sent in English to: supplier.queries@kalmarglobal.com